What to do if your data security access system provides too much access

A big part of maintaining a secure network is limiting access to the data and information contained within. If you give everybody access, you have no security. This is true for internal access as well as external access. A large portion of the data leaks many companies suffer from come from within. Access management and identity verification are very important to the success of your data security strategy. If you find yourself trying to manage a tighter ship, here are some things to keep in mind to bring access back in to a need-to-know level.

Stronger Passwords

Poor password strategy has been the cause of several notable data breaches in the recent past. Make sure that you and your employees are using the type of passwords that are easy to remember, but difficult for hackers or computers to guess. Additionally, don’t allow the use of the same password across personal and professional accounts. While it might be difficult to enforce this, education is your best defense against disinterest that may result. Show your employees exactly what is at stake to make sure they understand the importance of strong password protocol.

Identity Confirmation

Multifactor Authentication requiring users to provide multiple forms of identity verification (a password and mobile device request, for example) to provide better protection at all levels of access. It is quickly becoming the new standard of identity verification. This form of authentication will help add that extra layer of security that can keep your data from falling into the wrong hands. Hackers are often looking for the path of least resistance, and this can be all it takes to deter a potential attack.

As password theft and digital identity fraud becomes a more common problem, the verification of identity has become a more complicated affair. Passwords, even the strongest passwords, when stolen will result in data leaks or hacks. So long as a hacker can steal a legitimate user’s login and password, there’s really nothing companies can do to protect against the breach. But with systems and technologies such as multi-factor authentication, that’s changing. Companies are learning that to protect against identity threats, requiring users to prove who they are before they can access the sensitive information companies need to protect adds that extra element of security that many enterprise level businesses need.

High-Level Encryption

Consider encryption as your last line of defense when it comes to access management. Anyone who is outside of the circle of trust will have nothing useable without the key. Consider using data encryption to protect your business-critical files even if hackers are able to breach your system.

Moving your data to the cloud can be a little intimidating but rest assured that Happy Faces Records Management has the security and accessibility of your files at the heart of their business model. Reach out to a representative today to learn more about our services.

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