The 2023 Guide to Improved Workplace Data Security

Thousands of data breaches happen each year, with the number only on the rise. It’s why companies need to ensure they are informed about the latest ways hackers try to steal data, as well as how to respond to threats. To help you in the year ahead, here are some tips to keep in mind. 


Check compliance. 


Make sure your protocols are in compliance and aligned with the latest laws regarding cybersecurity, including with maintaining records. Not only is this a legal requirement, but will offer you a starting point for areas to improve upon.  


Take inventory. 


Take inventory of your data and records and make sure they are organized. If you don’t know what you have, you can’t protect it. This is where help from experts, like Happy Faces Records Management, comes in and can assist when it comes to managing and storing records. 


Identify threats. 


When you take inventory of your data, identify the risk level of attached to each document or piece of data. Some is more sensitive than others and therefore could require a higher level of protection. Identify the different threats data might face and ways to protect it.  


Train employees on risks. 


Many breaches happen because of a simple mistake made by an employee. Regular training should therefore be a part of your data security plan in 2023. Make sure employees are up to date on any new threats, as well as the latest best practices. Don’t make assumptions about what employees know or are doing. Make basic cyber security training mandatory.  


Use a multi-layered approach. 


Don’t simply rely on one tool to protect your data. Use a multi-faceted layered that will be more powerful, including encryption, firewalls, anti-virus software, employee training, and network segregation, so if one network is hacked it doesn’t put all your data at risk. 


Install updates immediately. 


Another aspect of data security involves updates and upgrades. Make sure you install them immediately as they often contain fixes and patches for gaps in security. If you don’t install updates, then you’re putting your business and its data security at risk.  


Hire a service to perform penetration testing. 


You can hire an expert to try and hack your system as a way to find weaknesses. The intent is not malicious, but to help you identify vulnerabilities with security and then develop a plan for fixing them 

Clearly, there are many steps you need to take to properly protect your workplace data in the year ahead. Let HappyFaces Records Management be a part of the solution.  

We can safely and securely store or destroy documents and records, so you can prevent a breach and gain more peace of mind. Contact us today to get started.  

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