Maintaining data security is a matter of preparation but also of consistency. There is a lot of value in setting up a monthly meeting to review security measures with your team. This helps make sure that everyone on your team is aware of and implementing critical data security measures and making sure that they are doing the preparation needed to avoid, or mitigate, security risks that are inherent in doing business today. Here are a few reasons why these monthly security reviews are so important.
Reinforcing a Security Culture
The increase in cybersecurity concerns calls for an increase in cybersecurity awareness in the corporate sector. Data security best practices should become second nature to your staff and should be woven into the workplace culture as a whole. It takes focus and effort every day to make sure you and your employees are making the right decisions when it comes to your digital security. But a strong security culture can help support that effort more than any software program or un-guessable password. Educate employees about the risks involved with cloud storage, data security, and malware protection on a monthly basis. Make sure they understand why taking the necessary precautions to protect the security of the company is a priority.
Provide Updates on Using the Right Security Tools
Don’t overlook the opportunity to provide the right tools and information that employees need to be successful at keeping your company protected. Monthly might seem like a high cadence for these types of updates, but when you are consistently evaluating and reviewing what is and isn’t working for your data security, there’s no such thing as too much. Technology is always evolving, as are security threats. Having dedicated time every month to evaluate and educate the team is a great first step.
Make Sure You Are Up to Date
The last thing that you want to happen is for you to be caught by surprise when a data risk has been an issue for a prolonged period of time. Monthly security reviews put you front and center into the security conversation. Do you know as well as you should how well your company is prepared for data security risks? Do you have strong remediation strategies in place if a data breach were to take place? How are you reinforcing the importance of data security with your employees? When was the last time your IT team fended off a data breach or hack? If you don’t know, you should. Regular security reviews increase communication around data security in your business. They also reinforce the importance of preparedness to your broader team. Make sure you are able to communicate effectively on the subject. This will ensure that you will be better prepared to act should the worst take place. Your subject matter experts are supplementary to your leadership when it comes to data security. Make sure you know the latest status of your business’ security strategy to stay ahead of the curve.
Connect with the team at Happy Faces Records Management today for more tips on how to build a strong culture of data security.