File storage is costly. Finding the space and the organizational system that works for you can be tricky too. You’re likely familiar with the rows on rows of filing cabinets that seem like a black hole for important files and documents that many businesses find themselves stuck with. Nobody likes them, but what are the other options? Many people think that in order to have ready access to those critical files, you need to store them onsite. Here are a few other choices to this common business problem that you might not be familiar with.
Off-Site File Storage
Working with a document management company such as Happy Faces Records Management can greatly reduce the burden of maintaining your hard copy documents. By keeping your documents off-site you no longer need to maintain elaborate and costly filing space. You are better able to keep your files organized and secure. The file tracking technologies Happy Faces employs include 2D and 3D barcode file tracking and 24/7 access to customer service through multiple communication channels including phone, email, web, fax, and customized web portal. These services all work seamlessly to provide clients with the convenience and organization they need to stay productive and profitable.
If you’re concerned about the security of your files when they are stored off-site, the security features offered by Happy Faces are hard to beat. With climate controlled storage, monitored and zoned facilities, 24-hour video surveillance, intrusion detection, controlled access, and visitor identification verification, your files are likely more secure stored off-site with a professional management company than they are in your own offices.
On-Premise Digital File Storage Systems
Scanning and storing your files electronically is another option that can help cut back on storage space and cost. This is especially true for companies who have on-premise servers and the proper digital organization. The benefits of such systems include less space being taken up by file cabinets and archives, and the easy management and searchability of digital files. However, if you do not already have the infrastructure necessary to store your files on your own server, then the upfront investment can be substantial. Also consider the security of your servers and whether they are protected from hacking, natural disaster, and outright theft.
Cloud-Based File Storage
Many companies are moving their file storage to the cloud as it provides such convenience and cost-effective storage option. No need for more than the minimum onsite storage accessories or on-premise servers to meet your file storage needs. More cloud service providers are designing their product with the utmost security in mind, so you can rest assured that your organizational and security needs are being met. Happy Faces Records Management offers convenient access to the records you entrust to us. You can access stored files from anywhere with an internet connection, include mobile devices.
Call today to learn more about our file storage solutions and our customer service experts will help you find the ideal solution for your records management needs.
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