In this day and age, computers are a key tool in just about every workplace. They are used to create and store important documents on a regular basis. We have all come to depend on them as a critical part of doing business. But like all tools, there comes a time when our computers fail whether due to a crash or computer virus. In situations like these, it is very important to have all your files saved safely in a backup location in order to minimize lost data and lost productivity.
When the worst should happen, are you confident that your files are stored in a safe and retrievable location? The golden rule is that any important data should exist in two or more physical locations at once. Here are 3 critical reasons why you should always back up every file you have on your computer.
The Impact of Computer Crashes
As stated above, computer crashes are more common than you might expect. The worst thing that can happen is losing hours of hard work when a crash makes all files saved to your hard drive as if they never existed. Crashes can happen due to hard drive failure, physical damage to the computer, or infection by a computer virus. The only way to protect yourself and your company against loss of critical files is to regularly back up your data to an external location. Whether that location is a hard drive or in the cloud is really up to you and your needs, but the key point is that to mitigate the risk of losing data from a computer crash, you should store your files in multiple locations.
Threat of Security Breaches
Dealing with computer viruses are also a fact of life for computer users. While anti-virus software has come a long way, hackers and other internet criminals are constantly improving their technology to unlawfully access your personal and private information. Computers infected with viruses can expose the owner to risk of ransomware, loss of privacy, loss of document security, and even loss of data. Again, storing your critical documents in multiple locations (not linked on the same network) will help to prevent such losses. While it is still a good idea to take the necessary actions to protect yourself against computer viruses, having your files saved securely elsewhere provides the necessary peace of mind should a virus infect your computer.
Free Up Space
It’s also worth considering that computers have limited storage space, and files which are important to maintain but not accessed on a regular basis are often better off saved in a backup location. This makes room for more files which are used regularly and even reduces computer run time.
When you analyze the amount of time and effort that goes in to backing up your files, it is clear that the benefits far outweigh the cost. Companies like Happy Faces Records Management make the backup process even more simple and secure. We provide the security of offsite storage while making the experience easy and user-friendly. Consider reaching out to a Happy Faces representative today to discuss your needs.
About Happy Faces Records Management
At HF Services, our imaging, destruction and recycling services make it easy to keep your data safe from prying eyes. We scan your documents to provide secure storage and destroy hard copies to protect privacy. Our processes conform to government regulations and consider environmental concerns.
HF Services provides highly secure shredding services and technologies that include a patented process for the shredding and recycling of medical film. Whether you are destroying paper-based documents or computers, digital media or other electronic items, our processes adapt to fit the needs of the items being destroyed.
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