The companies with solid data security are the ones lined up for success in the modern age. Those who can make use of their data and protect it from hackers at the same time are the ones who will be most likely to have a positive impact is under threat in a big way. Whether you are an enterprise-level organization, a government, or a small business, you must be prepared to protect your data or risk catastrophe.
For those unfamiliar with the cybersecurity landscape, it can feel overwhelming to get started. But there are several key services and programs that are worth looking into to make sure you are keeping your employee documentation safe and secure.
Updated Virus Protection
Antivirus software is designed to find known viruses and oftentimes other malware such as Ransomware, Trojan Horses, worms, spyware, adware, etc., that can have a detrimental impact to the user or device. Such programs are still one of the most important staples to cybersecurity. Antivirus programs provide a way to protect against known threats. The effectiveness of an antivirus program is heavily dependent on how often it is updated. Therefore, it is important to have the antivirus program scheduled to update daily. Most antivirus programs rely on a library or database of known viruses that they use to compare with programs on a user’s device. If a match is found, the malicious program will either be deleted or placed into a quarantine area from which a user can decide to restore or delete the program manually.
But virus protection alone is not enough to keep documentation safe and secure. The clear vulnerability with virus protection software is that it can’t protect against new or unknown viruses or attacks.
VPN
Especially with more workers trying to stay productive while remote, VPN is critical to reducing risk when not on the official corporate network. VPN has long been the answer to these remote work security concerns and it is even more relevant today. VPN provides secure access to the internal network that remote employees need to be productive day in and day out. It furthermore limits risk by ensuring a secure connection while giving your remote workers access to the resources they need. Making sure that remote workers have access to the right information and resources via your internal network is critical but it must be provided with the data security to ensure your sensitive information is kept safe. But with VPN, data security is protected while your workforce can stay in touch just like any other employee.
Multi-Factor Authentication
Multi-Factor Authentication is a security protocol that is quickly becoming the new standard of identity verification. Requiring users to provide multiple forms of identity verification (such as a password and mobile device request, for example) will provide better protection at all levels of access. This form of authentication will help add that extra layer of security that can make your data not worth the effort of stealing. Remember that hackers are often looking for the path of least resistance, and this can be all it takes to deter a potential attack.
Password Managers
Many of the biggest and most notorious corporate data hacks have been blamed on inefficient password protections. A strong password is one that is easy to remember but hard to guess, but that in and of itself is not enough protection these days. Using the same password across different devices, across personal and professional accounts, and even across different employee access levels can lead to very real problems when it comes to network security. The invention of password managers has changed the playing field for companies looking to increase the quality of their passwords without slowing down their employees. From storing to creating complex and difficult to hack passwords, managers are the smart and convenient way forward.
For more assistance keeping your business documentation as protected as possible, connect with the document management team at Happy Faces Records Management today.
