If you are up on the trends in business, you’ll know that the cloud has taken the world by storm. If you are considering moving your records management processes to the cloud, the concern around security is a real one. You know there are clear benefits in terms of convenience and storage capacity to cloud storage. But trusting the cloud can be a challenge. Businesses from large to small should be concerned with the increasing threat of cyber security, and what vulnerabilities cloud computing opens them up to. But along with risk comes reward, so the smart thing to do is do your research, understand the risks and take action to protect your data as best as you can. Here are just a few actions you can take to make sure you are as safe as possible as you move to the cloud.
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Protect Your Data
While a growing number of businesses moving to the cloud, security concerns are common but with the right precautions taken, businesses are able to leverage the cloud opportunity and still maintain their security. These basic precautions include:
- Using Strong Passwords – Poor password strategy has been the cause of nearly every large scale data breach in the past few years. Make sure that you and your employees are using the type of passwords that are easy to remember, but difficult for hackers or computers to guess.
- Limiting Access to Confidential Information – Knowing who has access to what information when stored in the cloud can help quickly identify high risk internal security breaches. Make sure that the confidential information can only be retrieved by those employees who absolutely need access.
- Working With an Experienced Cloud Storage Provider – If you choose to partner with a cloud storage company why does not fully understand the security concerns and risks involved in storing data in the cloud, chances are they won’t be doing you any favors when it comes to protecting your information. Make sure you trust who you are choosing to work with.
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Upgrade Your Security
The new cloud-based technologies provide the convenience and accessibility of on-site archives without the costly investment in the space required to house a filing system or even an on-site server. As cloud technologies become more popular among businesses, cyber criminals inevitably see the stored data as an accessible target assuming that the companies in question fail to take appropriate action to protect that information. Many companies inevitably fall into that trap, but the ones that take the time to invest in the upgraded security to match their cloud technology find themselves in an even more secure data storage situation than they might have experienced with on-site services.
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Understand the Risks
For those companies who have been slow to adopt cloud storage, there is a very real risk of vulnerability as tech companies move away from traditional security programs. As old technology becomes more outdated, it becomes more vulnerable as security updates do not happen as frequently or with as much focus. While it may be a significant change to more your data to the cloud, you can be sure that by doing so you will be making it more secure rather than less so, given that you accompany the new technology with the appropriate security updates that work hard to protect your data.
Overall, the answer to the question of security in the cloud is that your data is as safe as you make it. For more advice on how to store your information conveniently and securely in the cloud, connect with the team at Happy Faces Records Management today.
