There is a lot of information out there about moving to the cloud. It can be confusing to know whether moving to online data storage is the right move for your business. There are security concerns to moving to the cloud unprepared that can have dramatic consequences to your data security. There are technological challenges that can make the move seem unattainable without investing in a full-scale migration. And there are plenty of other reasons why businesses may hesitate, but here are 3 really important reasons why many companies are willing to make the leap.
Convenience
Scanning thousands of documents takes time and no small effort to move everything to the cloud. Before you dive in with both feet, ask if your company might benefit from off-site file management in the interim. It can free up some space quickly, while still providing a high level of access to critical records when you need them. Working with a document management company such as Happy Faces Records Management can greatly reduce the burden of maintaining your hard copy documents. The file tracking technologies Happy Faces employs include 2D and 3D barcode file tracking and 24/7 access to customer service through multiple communication channels including phone, email, web, fax, and customized web portal. These services all work seamlessly to provide clients with the convenience and organization they need to stay productive and profitable.
Footprint
Obviously, the benefit of digital is in cutting down on the storage space extensive records archives require. They also provide impressive search capabilities and automation opportunities. The question to ask once you are ready to take the plunge is what level of digital file management makes sense for your company. Do you still need the security and control afforded to you in the use of an on-premise server? The benefits of such systems include less space being taken up by file cabinets and archives, and the easy management and searchability of digital files. It’s a nice blend of benefits, without the need to fully invest in cloud storage all at once.
However, if you do not already have the infrastructure necessary to store your files on your own server, then the upfront investment to get your new digital file system can be substantial. Also worth considering is the security of your servers and whether they are protected from hacking, natural disaster, and outright theft. If you’re managing your own servers but are not a digital security expert, chances are you are at greater risk than you’d like to be.
Smart Data
Obviously, the benefit of digital is in cutting down on the storage space extensive records archives require. It also provides impressive search capabilities and automation opportunities. But as mentioned above, the initial investment is relatively heavy. The question to ask once you are ready to take the plunge is what level of digital file management makes sense for your company. Do you still need the security and control afforded to you in the use of an on-premise server? The benefits of such systems include less space being taken up by file cabinets and archives, and the easy management and searchability of digital files. It’s a nice blend of benefits, without the need to fully invest in cloud storage all at once.
