Passwords are a challenge for all businesses, but they are a crucial part of your data security strategy. The fact is that they are still the number one vulnerability when it comes to data security at work. Whether they’re too short, too easy to guess, or too commonly used, once a hacker has access to one password on your network, your entire organization is at risk.
The invention of password managers has changed the playing field for companies looking to increase the quality of their passwords without slowing down their employees. Here’s what you need to know about these important tools.
All password managers store passwords, and you should make sure to pick one that stores them securely. But they can also generate long complex passwords for you that are generally considered hard to break. That is one of the most valuable features of password managers. Human password makers err on the side of memorability, but if you have a program at your disposal you can create safer and more secure (but less memorable) passwords that can really stump a hacker.
There’s no arguing with the convenience of only memorizing one secure password for access to several secure passwords. By using a password manager, you can cut and paste or even use a browser extension to have the password put in the login field for you. View all your passwords whenever you need them, or trust the app or software to do its job. Whichever you prefer, it’s clear that this service helps users keep track of lengthy passwords while helping them stay secure.
Safe But Not Perfect
Phone apps and browser plugins are super handy for logging in on a computer that doesn’t have your password manager installed. A web version of the service might work for this too, just be absolutely certain you sign out of all your accounts when you’re done, especially your password manager account. Because even password managers aren’t perfectly secure. Once your program is compromised, all your accounts are at risk. Obviously, don’t let the browser on a borrowed computer remember your passwords, but also keep in mind whether your personal device and mobile device are as secure as they could be.
Some companies may recommend a password manager, but you can always use the phone or the web version on your work device. In fact, it might be a good idea to do so. Check with your system administrator to be sure, and always remove all your passwords and managers from company devices if you leave the job.
Remember that password managers aren’t perfect because nothing is. But for those struggling to manage the secure passwords you need to use, they’re a big step forward in security.
Learn more about data security with Happy Faces Records Management here, and call if you have questions about how you can make your company more secure.