Digital data security is all about making good decisions online. The risk of browsing can actually be much more than what you might expect. If your team is unprotected online, your entire company and the digital network can be made vulnerable. Here are four things you and your team can do to protect your data and your business.

Avoid Unsecured Hotspots

If you are working remotely, make sure you are not exposing yourself or your company by accessing critical data through an unsecured internet connection, like those at a local library or café. There are so many places to access the internet these days, but with that convenience comes risk. Be aware of the risk, and reduce hacks by not providing cybercriminals with easy access to your data.

Question: How can I maintain data security when traveling for work?

Use Stronger Passwords

Hacker bots are very, very good at looking through the dictionary to find the right combination of letters that a user would choose for their password. As most account users are thinking along very similar lines when creating their password initially, they are falling into a cybersecurity trap. The new best practice is to make a password that is both difficult to guess but easy to remember. An example of this is the use of a phrase rather than a word. To shorten up the password, but maintain the complexity, use the first letter or number of each word to create a seemingly random but easily recalled password.

Related Content: How to Create a Computer Password that Can’t be Hacked Easily

Don’t Reuse Passwords

If you use the same password across multiple accounts, you are not alone but you are putting your corporate data at risk. Sadly, the use of easily guessed passwords is still one of the top entry points for hackers to gain access to personal or sensitive information. If your employees are guilty of using the same password for their corporate accounts as they do for their personal accounts, you are leaving your company exposed and vulnerable to the same level of security that their personal accounts support. Which, in most cases, is certainly not up to the same level of even basic corporate security guard-rails.

Don’t Access the Network from an Unsecure Device

Accessing email or a corporate network from a personal device or an unsecured internet hotspot can lead to big problems in terms of data security. Once hackers find an easy way in, it doesn’t matter how strong your security is. Your data is vulnerable. Support your employees by providing them with a strong corporate security policy. Have employees use their password only on secure devices, and not access the corporate network from unsecured Wi-Fi connections, or computers at an internet café or library.

The decisions you and your team make when doing business online (and using the internet for personal use as well) can have lasting impacts to your data security.

To learn more about how you can protect your data online and coach your team how to protect your business as well, connect with your digital security expert at Happy Faces Records Management today.

Balance Security and Access

What’s the point of saving data if you can’t get at it when you need to?

By securing and indexing data offsite with HF Services Record Management, you can quickly access anything – from ten-year-old client files to the office Superbowl pool from 2007 – usually within minutes.

Take a look at our records management options or give us a call and never lose another file or office argument.