When to know if it’s time to trust your data security systems to an outside party

Data security is on everyone’s minds these days. Do you know who has access to your business-critical records? You certainly should. But many businesses simply don’t have the time, the resources, or the industry knowledge to stay on top of the ins and outs of their data security system. While that’s a perfectly excusable concern, it does put your business and your data at risk. Here are a few signs that will help you know when it’s time to call in the experts.

Your Passwords are too Simple

Many of the biggest and most notorious corporate data hacks have been blamed on inefficient password protections. A strong password is one that is easy to remember but hard to guess, but that in and of itself is not enough protection these days. Using the same password across different devices, across personal and professional accounts, and even across different employee access levels can lead to very real problems when it comes to network security. Many companies are employing multi-level identity authentication to help their employees work securely in the modern era. If you find yourself struggling to find the right tools, programs, and systems to keep your data protected, then you know it’s time to turn to outside expertise.

You’re Not Confident in Your Security Level

Digital security is a complicated and ever-evolving industry. Unless you know all the ins and outs of the latest trends, chances are that your company is at risk for breach. It’s not enough these days to download a software program and use the same anti-virus software year after year. Cyber-crime is evolving, and your security needs to keep up. If you’re not sure you’re protected, it’s time to ask for help.

You Don’t Know What You Would Do in an Emergency

Disaster recovery is a critical part of any business’ digital security strategy. It’s critical to ask questions like how you could recover your files if they were lost to a ransomware attack, or what legal entities would be involved in the case of a large-scale data breach and leak of client data. If you don’t have the answers you need, it’s time to trust your data security to the professionals.

You Can’t Access Your Files Easily

Of course, if you can’t gain access to your own records, you know there’s a problem with your security system. If your content is so locked up that it becomes useless to you and your employees, it’s not doing anyone any good. The trick is to balance your access needs, convenience, and security of your records. The right mix of digital and off-site archival will be unique to your company, but often it takes a consultant’s eye and sense of perspective to define what will work best for you.

How To Get Started

If you or your business don’t have the resources you need to keep your data and files safe in the digital age, take the first step toward greater security by calling our team of records management professionals. Happy Faces Records Management can show you how easy it is to protect your data and your business for the long term.

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