Digital security isn’t something you invest in once and forget about. It requires constant vigilance, ongoing education, and habitual actions to keep your records and devices safe and secure. A great way to make security a part of your everyday processes is to create monthly habits that help keep security top of mind. Here are a few ideas that you can easily incorporate into your monthly checklist to keep your business and your data secure.
Software Updates
When was the last time your anti-virus software was updated? When was the last time you did a virus scan of your devices? If you set a monthly reminder for yourself, these questions and many others like them can be easily and confidently answered. If your software programs are not set to auto-update, you can be at risk for the latest and most intrusive virus or malware attacks. Ransomware, spyware, even trojan horse viruses, and so much more can infect your systems through simple inattention. Taking the time to regularly update and scan your devices, you can be more confident in your security and in your ability to keep your data in the right hands.
Back Up Your Documents
If you are ever concerned by the threat of losing your documents, running regular back-ups or copying your records onto a separate, unconnected hard drive, or on the cloud, will give you the peace of mind you need should the worse happen. This is a good practice for business people regardless of their concern for digital security. Accidents happen all the time around computers and digital devices. All it takes is a spilled coffee, dropped backpack, or even a leaky roof to make your business-critical devices fail – potentially at the cost of your records. Set aside time month to back up your records, particularly the ones that are irreplaceable. Hopefully, you’ll never need them. But if a ransomware attack puts your computer out of commission, you’ll be able to get back to work by simply downloading your content again.
Stay Educated
The world of cyber espionage is constantly changing. It’s a real challenge for digital security experts to stay on top of everything, but there are resources available to help businesses understand what they need to know to stay as much ahead of the curve as possible. Set aside some time to read up on the latest trends of cybersecurity. What are the latest best practices or software programs to help businesses stay safe? What are the latest scams or hacks impacting the industry? In order to stay safe in the age of digital crime, businesses need to know their enemy. Follow the experts to see what’s worth knowing, and remember that knowledge is power. Hackers often will follow the past of least resistance when it comes to identifying their next mark, so make sure it’s not you, your employees, or your network when they come knocking.
How To Get Started
If you or your business don’t have the resources you need to keep your data and files safe in the digital age, take the first step toward greater security by calling our team of records management professionals. Happy Faces Records Management can show you how easy it is to protect your data and your business for the long term.
