Take a Second Look – Evaluate Your Data Security System

Does your business have the right balance of security and access? It can seem like a tough balance to achieve. Smart businesses know that protecting their data (and that of their clients) can mean the difference between long-term success and tragic demise. So, with that in mind, it might be time to take a second look and really evaluate your data security system.

Here’s how we work to balance security and convenience.

We Take Security Seriously

One of the biggest concerns business owners have is maintaining their documents in a safe and secure manner. This can be onsite or offsite, as the cloud offers convenience but a different type of data vulnerability. That said, onsite record storage can leave a company vulnerable to internal security hazards, such as damage, disorganization, and even corporate espionage. Happy Faces Records Management excels at protecting your records through the use of a sophisticated file storage system featuring 2d and 3d barcode tracking, climate-controlled facilities, monitored and zoned fire protection, 24-hour video surveillance, intrusion detection systems, controlled access, and visitor identification verification.

Compliance is Critical

Depending on your industry and the governing regulations, document disposal can take up much more of your business resources than you might initially think. For example, many companies are required to store certain documentation for a period of time, but find onsite storage to costly or inconvenient to do it properly. Various federal and state regulations, in fact, mandate the proper protection and destruction of sensitive data that may reside in your records. Consider partnering with a team of document management experts who can help you accomplish your compliance goals while taking the burden off your office at the same time.

Security and Accessibility

File storage can be costly and inconvenient. Finding the space and the organizational system that works for you can be tricky too. Whether you’ve lost critical data in amongst the filing cabinets that many businesses find themselves stuck with, or if you just need access to something quickly and easily, nothing beats partnering with a company who really knows what they’re doing when it comes to document management.

By outsourcing your document and records management tasks, important information is kept safe and out of the way, but still easily accessible. In fact, Happy Faces can deliver hard copies within two hours of a request, and electronic data in less than ten minutes. Our unique barcode technologies help us pinpoint your exact document quickly and efficiently, which is often more than can be said for most on-site filing systems. Additionally, Happy Faces offers a mobile app for iOS, Windows and Android devices which provides our customers with secure access to your data at the press of a button.

How To Get Started

If you or your business don’t have the resources you need to keep your data and files safe in the digital age, take the first step toward greater security by calling our team of records management professionals. Happy Faces Records Management can show you how easy it is to protect your data and your business for the long term.

 

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