As the warm weather comes to your part of the region, the urge to clean out old documents and re-organize your filing cabinets can come on strong. It’s a good thing, and helps companies create a fresh start and clear out the clutter. But not every document can be thrown in the trash. Recycling files properly is critical to your spring cleaning routine. Here are a few things you should know about how to clear out the clutter this spring.
Start with the Knowledge of Why Recycling Correctly is So Important
Recycling, especially on a corporate level, is highly impactful. While increasing concerns around security and privacy, companies know that they need to protect sensitive information with sound document management strategies. But recycling needs to be a part of that strategy. Paper recycling is one of the most important things a business can do to promote eco-consciousness and sustainable business practices. Recycling helps conserve limited resources and ensure that recycled content is readily and easily put back into productive use.
By weight, paper products account for about half of all recyclables collected in the U.S. The U.S. EPA states that about 43 million tons of paper and paperboard were recovered in 2013 alone. And every ton of paper recycled saves more than 3.3 cubic yards of landfill space. Clearly, one of the biggest impacts that businesses can have today is by making the right choice and recycling documents effectively and securely.
Learn How to Properly Recycle Destroyed Documents
So, the question becomes, how do companies balance the need for security and the goal of being environmentally responsible? It can be a real challenge if you are not working with a document management expert like us at Happy Faces Records Management. From shredding to incineration, the choices can be confusing. Shredded paper can be re-used as packing material, animal bedding, or even put in curbside compost bins if properly layered with water, food scraps, and yard waste. Commercial shredded paper may be accepted so long as it is completely free of plastic and metal and contained within clear plastic bags. However, this is not appropriate for highly confidential documents as sensitive information may still be reconstructed, which can result in privacy violations and possible legal action.
Working with a responsible document management solutions provider like Happy Faces Records Management is often the smartest choice for businesses. We understand the importance of recycling paper, but also the importance of maintaining data security. The fact is that you can’t assume that the documents you throw in the commercial recycle bins will be managed appropriately.
As part of our secure shredding program, our team of expert document management professionals delivers your records to a secure shredding facility where the paper is professionally shredded beyond potential reconstruction then sent directly to the pulping mill for recycling. The security and convenience of a document management partner protects your company from security violations and helps maintain sustainability as a high priority. It really is the simplest and most effective solution.
Sleep Better at Night
Worried about your data? Relax! HF Services Records Management has you covered. You’ll always know your data is safe, whether it needs to be stored, managed or securely destroyed. Choose the solution that works for you, anywhere throughout Georgia. Contact us today, and be a little happier by tomorrow.
