Think about your most sensitive business data. It likely includes client information, personally identifiable information (PII), HR reports and employee data, and other critical corporate information and communications. How do you make sure that information is protected? How do you ensure that it’s safe from hackers? It all comes down to data management, and how you can stay ahead of the ever-evolving hacker threat.
Here are three ways to improve your records management strategy
Invest in Software Protection
It might seem like a chore, but one of the most important things you can do to protect your data security is to update your anti-virus software and download any recommended security updates or patches as soon as possible. This will help ensure that your business devices are free and protected from the malware and viruses that are the most common sources of data breaches. Similarly, don’t allow your employees to use their personal devices to access the corporate network or even email if they don’t have the right level of security in place. The use of personal devices and hardware can seem more convenient, but they are an easy way for hackers to jump past your firewall and other security without your even knowing there was a breach.
Get Serious About Passwords
Large data breaches are often linked back to poor password protection, even on the large scale. There are a number of common mistakes that have major consequences when it comes to protecting digital files. The repeated use of passwords across multiple accounts and the use of easily guessed passwords is still considered the easiest entry point for hackers. With your password, they have direct access to sensitive information with no one the wiser. Using strong passwords should be a top priority. To make a password that is both difficult to guess or hack but easy to remember, try using a phrase style password, but only use the first letter or number of each word. Avoid using passwords with recognizable words as those are easily hacked by software programs that test passwords at a rapid pace.
Call in the Experts
Not everyone is a data security expert. Businesses, in particular, are under pressure to have all the answers when they don’t necessarily have the information, the training, or the resources to fully understand the depth of the problem. That’s why it’s so important to recognize when it’s time to bring in a partner who knows the business of data protection, and who can help you achieve your business goals. A true document management partner will help you protect your data effectively, reduce risk, ensure your client and employee information is as secure as possible, in a cost and time effective manner. The wide variety of services we provide as a partner in data security include document imaging, record destruction, film recycling, and more. Our expertise is built on years of experience protecting the information of real clients and real businesses.
Sleep Better at Night
Worried about your data? Relax! HF Services Records Management has you covered. You’ll always know your data is safe, whether it needs to be stored, managed or securely destroyed. Choose the solution that works for you, anywhere throughout Georgia. Contact us today, and be a little happier by tomorrow.
